It can be very confusing to decide who will be responsible for what. How much will be done personally? What skills are required? How much training will be necessary? Who will perform the functions? You can start with initial planning but when it comes down to it, chances are that you will not be able to get everything done because you are simply too busy. As the competent project manager, it is your job to draw a project plan.
To achieve this goal, project managers need organizational skills, competence, leadership, communication and resources. I cannot provide you with the required tools to plan a project but I can tell you what I have learned, which is that planning will create more successful projects. In the future, I will write about project planning in detail. Some may think that compiling a high level project plan will deny teams, individuals or the organization flexibility. I pro-agreed to this point when writing this article. Having staff can help to instill rigid discipline when it comes to planning projects but I have heard of professionals who can come up with amazing work and simply do not have the time to do it. In this case, some demand to have more freedom in planning.
Many professionals simply strive to find the right direction for project plans. When this is possible, the project plan is out of date or useless. However, the process is not always successful no matter how hard-working and determined the project manager is. Of all the planning issues, one of the most prominent that people find hard to revise is fraught with time and cost. Entertainment is also problematic when working with people and their personalities. It is one thing to have a plan and another to get the individual team members to pull together. One of the best resources I know of on the Internet is the time and cost management resources at the American Management Association. These resources seem to provide tons of free, unstructured content, including project breakdown agendas, detailed action plans and advanced notifications. What is truly amazing is that it is available free-of-charge.
To obtain a lot of information at the training site (www.amaj.com), it is important for project managers to first get some experience by taking a course or two. This helps project managers immensely to understand the high level view of the task at hand. After completing these courses, managers need to set up a plan to see which direction the project will need to go-or they should go back to plan and start from the beginning. Their success is directly related to how well they manage all the areas of the project and project success. Once they understand the whole picture and have a plan, project planning is more beneficial and can only increase.
Project managers should think about the content, methodologies and tools that are needed to solve the problem, depending on the type of projects the PMO is contracting out to. Each project will require a unique plan, and the type of professionals that can give quality-developing plans are different on the subject matter. It is very important to remember that planning is a big part of project management, because it may be a first step in successfully delegating leads. It is clear that the person who makes major deliveries, does not have the time to come in and sit down and write a project plan. Many managers will try to put things on a cutting edge basis just to stand out. However, many times these professionals overlook many details and important undertakings in order to pull off the parts that are critical. As a result, it also takes these managers from the feeling of being a leader to the leading edge of the project.
In summary, project managers should expect costs to be high and time to be stretched. Planning is a key performance indicator for success.